Annual General Meeting

Notice to Members: 2017 Annual General Meeting

The UTSMU’s Annual General Meeting is coming up!

Date: Thursday November 23rd 2017

Location: Council Chambers UTM RM 3130 Davis Building

Time: 6:00pm – 10:00pm

Registration: Starts at 5:00pm

Proxy Period

If you are unable to attend this meeting, and wish to give another person the authority to vote for you, please have the person pick up a proxy form from RM 115 in the student centre and have folks fill out their information.

 

UTMSU AGM AGENDA

  1. Call to Order
  2. Approval of Agenda
  3. Approval of Speaker
  4. President’s Address
  5. Approval of Minutes

Motion   /      Moved: S. Fakhry        Seconded:

Be It Resolved That the minutes from the 2016 Annual General Meeting be approved as presented

  1. RECEIPT OF THE 2016/2017 AUDITED FINANCIAL STATEMENTS – UTMSU & BLIND DUCK PUB – APPENDIX A & B

MOTION/     MOVED: Y. QU           SECONDED

Be It Resolved That the audited financial statements of the Erindale College Students Union (Operating as UTMSU) & the Blind Duck for the fiscal year ending April 30th 2017 be received as presented

  1. APPOINTMENT OF AUDITORS FOR 2017-2018

MOTION /    MOVED: Y QU          SECONDED

Be It Resolved That Glenn Graydon Wright LLP be appointed as the external auditors for the Erindale College Students Union for fiscal year ending April 30th, 2018.

  1. APPROVAL OF U.T.M.S.U BY LAW CHANGES – APPENDIX C

MOTION / Moved: S. FAKHRY / Seconded:

Be it resolved that the membership of the Erindale College Students Union Inc (ECSU) approve the bylaw changes as presented and recommended by the ECSU Board of Directors.

By-Law I – Interpretation • By-Law II – Membership • By-law III – Meetings • By-Law V – Board of Directors • By-Law VI – Election of Board of Directors • By-Law VII – Duties and Responsibilities of the Board •  By-Law VIII – Responsibilities of Executive Committee Members • By- law X – Removal from Office • By-Law XI – Commission and Committees  • By-Law XIII – Responsibility of Executive Committee Members • By-Law XIV – Personnel • By-Law XVII – Grievances •

  1. OTHER BUSINESS
  2. ADJOURNMENT

MOTION / Moved: S. FAKHRY / Seconded:

Be it resolved that the meeting be adjourned at

INFO

For information on the Annual General Meeting agenda and the financial summary of the Union, please visit our website at www.utmsu.ca/agm Proxy forms are available for pick-up on November 13th, 2017 at 9:00AM, at the U.T.M.S.U. Office in Room 115 of the UTM Student Centre (UTMSU office, 3359 Mississauga Rd. N). The deadline for submissions of all Proxy forms is Friday, November 17th , 2017 at 5PM.

QUESTIONS CAN BE DIRECTED TO:

Ms. Salma Fakhry —  President (president@utmsu.ca)

Mr. Yujia (Vikko) Qu — Vice President Internal & Services (vpinternal@utmsu.ca )

* Please note that “University of Toronto Mississauga Students’ Union” and/or “U.T.M.S.U.” refers to the Erindale College Student Union, Inc. (“ECSU”)

Documentation:
Blind Duck – 2017 Draft Financial Statements

 UTMSU – Draft 2017 Financial Statements

Proposed UTMSU Constitution and Bylaws